ConductorAI Consulting
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Aerial view of a handmade claymation freight transload yard: strings of burnt sienna clay boxcars on parallel tracks along the top, a long cream clay dock wall, a row of clay semi trucks reversed into loading bays below it, and a cream service road running across the bottom, all on deep teal clay ground.

Your bottleneck isn't strategy.
It's paperwork.

We put AI on the quoting, filing, matching and chasing that eats a third of everyone's week. One workflow at a time, in production.

Book a working session

The best AI project in your company this year will look boring from the outside. It will just be the week somebody stopped retyping invoices by hand.

The problem

Your process is already written down. It's just written down forty times.

Once in the broker's email, once in the TMS, once on a clipboard, once in the accounting system, and once in the head of the person who has been there eleven years.

Today

A person is the integration

Somebody reads a document, understands it, and retypes it somewhere else. They are good at it, which is exactly why nobody has ever measured how many hours it costs. The work is invisible until they take a week off.

After

The machine drafts, the person decides

The document gets read, matched and entered automatically, and it lands in front of the same person as a draft to approve or correct. They keep the judgment. They lose the typing. Every correction they make teaches the next one.

What you get

Outcomes we'll actually commit to.

Scoped in hours recovered per month, not in adjectives.

  • Hours back, not headcount out The goal is the clerk who stops retyping, not the clerk who leaves. Projects are scoped and measured in hours per month recovered, and we agree on the number before we build.
  • Runs on the systems you already have Your TMS, ERP, POS and inbox as they exist today. No migration, no replatform, no rolling out a new seat license to everybody in the building.
  • A person signs off where it counts Anywhere a mistake costs money, a customer or a license, the output is a draft that a human approves. Nothing goes out the door unreviewed on day one.
  • A number before it starts Fixed scope and a fixed fee, quoted after the assessment. You approve a figure, not an hourly meter that runs while we learn your business.
  • Yours to run when we're gone Handoff includes the runbook, the prompts, the known failure modes, and training for whoever owns it next. No standing retainer required to keep the lights on.
  • An honest no Roughly a third of what people ask us to automate should be a form, a report, or a conversation with a vendor instead. We'd rather tell you that in week one than bill you for six.
Claymation miniature: a burnt sienna clay semi truck with a box trailer cresting a rolling clay hill on a winding road, small cream clay clouds in a deep teal sky.

Transportation

Freight runs on documents, and every one of them is a small deadline somebody has to remember. Rate cons, BOLs, PODs, driver qual files, IFTA, medical card expirations. Miss one and it's a fine, a claim, or a truck that can't roll.

  • Pull lane, rate and appointment details out of broker emails and into the TMS
  • Read POD and BOL photos from the driver app and file them against the load
  • Watch driver qualification files and flag expiring CDLs, medicals and MVRs early
  • Turn detention and accessorial disputes into a documented claim instead of an argument
  • Answer "are we compliant?" against FMCSA and CARB requirements using your own records
Claymation miniature: three levels of clay warehouse pallet racking stacked with cream and sienna clay cartons and wrapped pallets, a small clay forklift parked at the base.

Wholesale distribution

Your margin lives in quote speed and clean catalog data, and email destroys both. Customers send POs as PDFs using their part numbers, and somebody keys them in by hand while the order ages.

  • Turn inbound POs and RFQs from email and PDF into clean, reviewable ERP orders
  • Match customer part numbers, dead SKUs and free text descriptions to your catalog
  • Draft the quote with current cost, freight and your margin rules for a human to approve
  • Write the backorder and substitution notices nobody has time to send
  • Clean up and enrich catalog data: specs, categories, missing attributes, duplicates
Claymation miniature: a clay desk lamp arched over a neat stack of clay file folders and a small closed laptop, casting a warm pool of light across the clay desktop.

Professional services

You sell hours and then lose them. To time that never got written down, to proposals rebuilt from scratch every quarter, and to ten years of excellent work nobody can find when it would win the next job.

  • Reconstruct draft timesheets from calendar, email and document history for review
  • Draft proposals and SOWs from your own winning work, not a generic template
  • Triage inbound leads and intake forms against the work you actually take on
  • Make a decade of deliverables searchable in plain language, with citations
  • First pass review of contracts, filings or reports, with the exceptions pulled out
Claymation miniature: a clay kitchen pass with blank order slips clipped along a ticket rail, above a clay crate of vegetables and a tall stack of clay plates.

Food service

Two points of food cost and one badly built schedule is the whole month. The data to fix both already exists. It's sitting in your POS and in a pile of vendor invoices nobody has time to read line by line.

  • Read vendor invoices and flag price creep, short shipments and off contract charges
  • Forecast prep and par levels from sales history, weather and the local event calendar
  • Keep recipe costing current automatically as invoice prices move
  • Draft schedules against forecast demand for a manager to adjust, not accept
  • Triage reviews and guest complaints, and draft the reply for a human to send

The engagement

Three steps, and then we leave.

Scoped so you can stop after any step and still be better off than when we started.

01 — Two weeks

Follow the paper

We sit with the people actually doing the work: dispatchers, AR clerks, estimators, schedulers. You get a ranked list of what's automatable, what it's worth in hours per month, and roughly what it costs to build. If nothing on that list clears the bar, we'll say so instead of selling you a project.

02 — Four to eight weeks

Ship one workflow

We take the top item and build it for real, running against your actual inbox, TMS, ERP or POS rather than a demo in a sandbox. A person stays in the loop everywhere a mistake would cost money or a license. You watch it work on your own data before you pay for the next thing.

03 — Handoff

Make ourselves unnecessary

Your team gets the runbook, the prompts, the failure modes, and enough training to change it without calling us. We'd rather be a project you finished than a subscription you forgot to cancel.

Questions

The things people ask before they email.

A fixed fee quoted before we start, based on how many people and systems are in scope. You get the number in writing first, and if the assessment doesn't surface work worth building, you don't pay for it.

Two weeks for the assessment, then four to eight weeks for the first workflow depending on how many systems it touches and how quickly access gets sorted out. Access is usually the long pole, not the building.

For the assessment, no. That's conversations, screen shares and sample documents. For the build, yes, scoped to the specific workflow and no wider. Read only wherever read only will do, and your IT provider or vendor stays in the loop the whole time.

You get a written answer specific to your build: which documents leave your network, which vendor processes them, what their retention and training terms are, and how to switch it off. If your contracts or your customers require data to stay in house, say so early and it changes which models we can use.

Not the way we scope it. The projects that work take the retyping off somebody who is already too busy, and the ones that fail are the ones sold as a headcount cut, because the people who know how the work actually happens stop helping you build it. If a headcount target is the goal, we're the wrong firm for it.

Usually because it was a general purpose tool dropped next to an existing job rather than inside it. The workflows that stick show up where the person already works, in the inbox or the ERP screen they already have open, and produce a draft they correct rather than a blank box they have to think of something to type into.

No, and we don't take referral fees from vendors. If an off the shelf product genuinely solves your problem cheaper than we can build it, the assessment will say so and name the product. That happens more often than you'd expect.

Big enough that at least one person's job is mostly moving information between systems, small enough that you can decide to do something without a steering committee. In practice that tends to mean somewhere between twenty and a few hundred people.

The handoff includes the failure modes and how to fix them, and we're reachable. If you want ongoing support, that's a separate small agreement rather than something baked into the build price, because most teams don't need it after the first month.

Occasionally, when the shape of the problem is one we've solved before. But the reason to hire us is that we already speak your vocabulary, and outside these four we'd be charging you to learn it.

Tell us the task that's eating your week.

The first conversation is thirty minutes and free, and it's mostly us asking what happens between the order and the invoice. If we're not the right fit, we'll say so and point you at someone better.